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Healthcare Administration Jobs in Vancouver Canada


This is a Contract position in Vaughan, ON posted November 22, 2022.

Job Description Are you a highly organized person with strong administrative skills?

The Administrative Assistant provides confidential administrative and secretarial support to designated Leader(s) and manages the day-to-day administrative operations to ensure accurate and timely delivery of administrative services.

What you’ll do Maintain a coordinated and up-to-date calendar for the designated Leader’s appointment schedules by determining the urgency and nature of requests, scheduling and making necessary arrangements, and resolving time conflicts.

Coordinate appropriate travel and accommodation arrangements for the designated Leader’s attendance at conferences and meetings, confirm reservations and establish an itinerary.

Respond to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues.

Produce timely, accurate, and well-formatted documents using various word processing, spreadsheet, and presentation software packages, including the creation of tables, spreadsheets, presentations, and reports.

Enter and collect data, and compile relevant statistical information and reports.

Draft agendas, gather background materials, attend and record proceedings, prepare and distribute minutes, and take follow-up actions.

Maintain a bring-forward system.

Assist in budget development and monitor expenditures, authorize expense reimbursements and invoices up to a pre-determined limit, and develop an expenditure tracking system for those expenditure invoices qualifying for reimbursements from various third parties.

Complete purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment.

Provide support to and maintain relevant department files, and assignment schedules, and liaise with Finance, Payroll, and Human Resources as required.

Provide project support, research information, track statistical data, and compile and analyze data involving new projects, and the interpretation and application of policies and procedures.

Perform other duties as required.

What you bring A level is of education, training, and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years of recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and be flexible to meet and adapt to changes in organizational priorities.

Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet, and presentation software, at an advanced level.

Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.

Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.

Demonstrated interpersonal and time management skills.

Demonstrated ability to record and transcribe minutes of meetings.

Ability to type 60 words per minute .

What’s in it for you Every PHSA employee enables the best possible patient care for our patients and their families.

Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.

That’s why we’re focused on your care too – offering health, wellness, and development programs to support you – at work and at home.

Join one of BC’s largest employers with province-wide programs, services, and operations – offering vast opportunities for growth and development.

Access to more than 2,000 in-house training programs.

Enjoy a comprehensive benefits package, including a municipal pension plan.

12 annual statutory holidays with generous vacation entitlement and accruement.

Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.