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Administrative Assistant

Magna International

This is a Contract position in Vaughan, ON posted November 23, 2022.

 

Job Number: 50913 
Group: Magna Exteriors  
Division: Mytox Mfg. 
Job Type: Permanent/Regular 
Location: VAUGHAN 

 

Group Description

The Magna Exteriors portfolio of products includes access systems such as liftgates, exterior trim, modular systems, front-end modules including fascia, active aerodynamic systems and other lightweight structural components for automotive, commercial truck and other industrial markets.

Recognized globally as an innovator in all aspects of vehicle exteriors, Magna provides everything needed, from materials development and design through manufacturing and assembly, to help automakers create sleek, state-of-the-art vehicles across the world.

 

QUALIFICATIONS

 Education, Experience, Knowledge, Skills, Abilities and Other Attributes

 

  • Post-Secondary education in Business Administration, HR or equivalent combination of education and experience  
  • Friendly and professional nature with forward thinking and positive attitude
  • Excellent communication skills (both written and verbal) and ability to write business correspondence, memos, meeting presentations and take meeting minutes
  • Proficient computer skills including but limited to Microsoft Word, PowerPoint, Excel, Outlook and Teams
  • Attention to detail, organized and customer orientated
  • Comfortable and confident with public speaking
  • Basic mathematical skills
  • Ability to resolve any challenges in the reception area
  • Experience with greeting visitors in person or by phone using a switchboard system
  • Ability to problem solve
  • Strong ability to follow written or oral instructions

 

 

DESIRABLE ADDITIONAL QUALIFICATIONS

(Optional) – Preferred but not required

 

  • Automotive manufacturing experience

 

MAIN TASKS & RESPONSIBILITIES

 

  • Greet and verify visitors in a professional manner
  • Facilitate the visitor/s with connecting with their host
  • Responsible for answering incoming calls and directs callers to the correct contact
  • Produces and/or types memos, daily correspondence, reports and other documents
  • Assists all visitors and contractors with signing in and completing HSE orientations
  • Verify, update and maintain contractors database (WSIB, Insurance, Safety Assessments, Contractor Agreements)
  • Maintain Mytox safety standards in reception area, copier, lobby, office supply room and kitchen
  • Manages office stationary orders at both buildings
  • Collects, distribute and at times log mail, messages and faxes accordingly
  • Performs a variety of clerical duties as required by Senior Management
  • Assist with meeting minutes when required
  • Administers the use of company vehicle and assists with company resources (meeting rooms)
  • Lead the Employee Suggestion Program (TESS) plant wide
  • Assists team members with idea enters during weekly plant walks
  • Run and submit monthly TESS rewards report
  • Present employee suggestion results in Monthly Employee Meeting
  • Organizes local and international travel for business travel
  • Collaborate with the HR team to plan off site and employee events
  • Update and maintain manifest log (soft copy on P-Drive and hardcopy in the binder)
  • Assist when required of updating and maintaining workplace inspection report and tracking sheet (soft copy on P-Drive and hardcopy in the binder) 
  • Assist when requires of updating and maintaining safety talk attendance sheet and tracking sheet (soft copy on P-Drive and hardcopy in the binder)
  • Update and maintain HSE communication log (soft copy on P-Drive and hardcopy in the binder)
  • Performs all job functions abiding by the office/work standards, policies and procedures as outlined in the company handbook.
  • Performs all job functions in alignment with IATF 16949 quality management standards and ISO 14001
  • Actively participates in continuous improvement
  • Maintain 5S standards in working environment
  • Attend training based on Mytox’s internal training matrix
  • Performs all job functions in a safe, healthful and environmentally conscious manner, abiding by all health, safety and environment rules and regulations as outlined in the company handbook
  • Performs other duties as assigned or any reasonable request by management.

 

 

OTHER INFORMATION

 

 

  • Mytox Manufacturing an equal opportunity employer that is committed to an inclusive and barrier-free workplace. If you need assistance in accommodating any disability, please contact your direct manager/supervisor or Human Resources Department.